Director, Admin, Planning & Outreach – Communications

Medical Association – Downtown Chicago

Ref #992

Summary: 

Do you enjoy working closely with doctors & physicians? Want to coordinate outreach programs on behalf of President & Officers? Able to support administrative, governmental affairs, governance & communications activities? Thrive in fast-paced environment while being highly detail oriented, with strong project management skills? Maintain high professional standards of excellence?

Director, Admin, Planning & Outreach will work closely with Chief Operating & Administrative Officers. Will serve as primary liaison for various sections. Help develop positive public image & provide support to Communications Division. Provide staffing for services for president and president-elect. Strong writer.

Reports to: Chief Administrative Officer & Vice President, Communications. 

Medical Association offers competitive salary and excellent benefits. Flexible work schedule at the office. Long time client of LH&A.

Background:

  • Bachelor’s degree preferred.
  • 5-10+ years’ experience in healthcare or insurance-related organization highly desired. 
  • Master’s degree or equivalent is a plus. 

Preferred:

  • Excellent: Communications & exceptionally strong writing skills, including editing & content management.
  • Strong organizational, human relations & administrative skills.
  • Professional, tactful demeanor, flexible, energetic, service-oriented individual. Able to work with wide variety of personalities. 
  • Self-motivated. Enjoys working independently & as part of a team in collaborative environment. 
  • Thrives in handling multiple projects simultaneously; works behind the scenes in fast-paced environment. 

Duties & Responsibilities:

Outreach, Content Dev’t, Media, Publications, Advocacy, Other Projects, Manage staff

  • Coordinate & participate in various Governmental Affairs & Communications projects as directed by Chief Administrative Officer;  in collaboration with other pertinent divisions.
  • Develop & coordinate educational programming & all related aspects for Annual Meeting – including script writing, technology planning and program implementation, as assigned.
  • Manage president’s and officers’ outreach program, including developing remarks, briefings, etc.
  • Write quarterly reports for Board meetings providing updates on company initiatives  & leadership updates.
  • Manage implementation of new policies adopted at Board Meetings & Annual Meeting.
  • Assist Communications, Health Policy Research & Advocacy divisions to plan & execute communications efforts related to advocacy.
  • Serve as needed as editorial review resource for publications.
  • Supervise Outreach Manager who provides ongoing support for presidents’ and officers’ outreach program & other projects in Communications Division.
  • Assist with tracking, maintenance & quality control for policy database  & current/historical actions’ archive. Assist with tracking & web posting of Annual Meeting & Board related follow-ups, as directed. 
  • Take minutes at quarterly Board of Trustees meetings, & draft  Board minutes & reports as assigned.
  • Assist in building presence on key priority issues. Help to develop/implement proactive campaign plans for external visibility on key issues.
  • Write edit & proofread Governmental Affairs/Communications & health policy resource materials on key issues, including newsletter items, leadership columns, white papers, etc.
  • Staff leadership for 3 sections: Intl Medical Graduate; Resident & Fellow; & Medical Student.
  • Draft/edit physician correspondence/talking points, speeches, etc.
  • Additional duties & responsibilities as required.
  • Assist with budget development for Communications Division

Covid vaccination policy: Required to submit proof of Covid vaccination

To Apply: Please send your resume, writing samples & answers to the questions from www.lhazan.com/qa/ to Lynn Hazan, Lynn Hazan & Associates– lynn@lhazan.com. Please refer to: Director, Admin Planning & Outreach- Medical Association- Ref # 992 in the header